Administrative Specialist
DUTIES AND RESPONSIBILITIES Serves as the District's OWCP Coordinator. Deals directly with OWCP, MSHA OWCP, Office of Safety and Health, and employees of all levels to resolve questionable or complicated claims as well as routine claims. Provides a wide range of technical advisory and support services in the area of Workers' Compensation to all District employees. Services include, but are not limited to, providing the proper forms to claimants, performing job analysis to ensure accurate return to duty job offers are made alerting Headquarters of potential fraud and cooperates/assists in subsequent investigations and coordination to explore all the various issues/options for the case at hand, e.g., Career Transition Assistance Plan (ICTAP), adverse action, disability retirement counseling, reasonable accommodation, etc. Conducts program analysis to determine activity trends and compliance with program requirements. Advise management on potential problems such as patterns of leave usage and injuries or other indicators of possible program abuse. Maintains close surveillance of each compensation claim through medical reports and other informational sources. Maintains complete District Office documentation on each case. Maintains database to track various cases or OWCP programs. Develops and explores the possibility of limited duty for claimants returning to work from periodic rolls to ensure keeping compensation costs to a minimum. Works with OWCP Rehabilitation, Equal Employee Office (EEO), and the Civil Rights Center (CRC) to effect vocational rehabilitation and placement. Reviews Periodic roll recipients to ensure cases are kept current and ascertains the medical certification is current. Controverts and/or challenges those claims considered questionable. Coordinates accident investigations showing signs of possible fraud/abuse and ensure that appropriate agencies are informed of the findings. Administers and manages the Fitness-for-Duty and pre-employment physical requirements. Schedules fitness-for-duty and pre-employment physical examinations and annual audiograms, obtaining additional information if required. Works with Medical Review and OWCP to clear employees for duty. Maintains the OSHA log for the District and keeps managers and supervisors advised of current injury/illness experiences for the District. Tracks eligibility for safety awards (annual personal safety, safe driver and multi-year personal safety awards). Serves as an active member of the District's Accident Review Board (ARB), in accordance with MSHA's Administrative Policies and Procedures Manual. Prepares and delivers presentations at staff meetings, supervisors' meetings, safety meetings, etc., regarding injury/illness experiences, claims processing and other related topics. Serves as a management representative at OWCP hearings as needed. Provides information, forms and assistance to employees regarding disability retirements, eligibility requirements, return to work and reassignments. Provides assistance in areas of concern to the Administrative Services function and performs analytical studies and develops reports to show program accomplishments, objectives met and overall effectiveness of current programs. Assists in managing the personnel transactions and FTE associated with the staffing program throughout the District. Coordinates all personnel action requests and related material originating from the District such as appointments, promotions,retirements, separations, etc., Maintains a tickler file and accordingly notifies supervisors of the need for specific personnel actions so that timely submittal is properly effective. Conducts orientation and administers the oath of office for new employees entering on duty. As required, instructs new employees on completion of forms. Explains the Retirement Act, leave benefits, life insurance, etc. Provides personnel/staffing activity reports to the District Manager, AO, and headquarters. Some of these reports provide all personnel activity on a quarterly and/or monthly basis regarding accretions, terminations, personnel actions, awards, etc. Maintains current personnel rosters with employment information. Maintains operating office personnel records for bargaining and non-bargaining unit employees, correspondence files, etc., necessary to meet MSHA, Departmental and/or Office of Personnel Management reporting requirements. Responsible for the maintenance and updating of various personnel documents and databases. Maintains current knowledge of employee benefits. Independently coordinates Open Season and assists employees with meeting deadlines imposed during Open Season. Counsels employees and answers questions regarding employment, pay,fringe benefits, retirement benefits, and innumerable other FPM regulations. Considerable tact and judgment is required in responding to questions and resolving employee personnel and pay related discrepancies/problems. Assist AO and acts in absence. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. JOB TITLES ALONE ARE NOT SUFFICIENT. GS-07:
Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-05. This experience may have been gained either in the Federal or Private sectors, demonstrating knowledge of organizational regulations, policies, and procedures to supply management support and advice to ensure the effectiveness and efficiency of district management responsibilities. Examples of specialized experience include:
Researching rules and regulations. Performing a variety of administrative functions relating to processing staffing processing/ staffing/ recruitment/ personnel, performance management, and other duties that are primarily related to human resources management. Assisting managers and other staff with a variety of duties and functions of Worker's Compensation programs. Dealing with confidential situations and information. Preparing reports and maintaining records. GS-09:
In addition to the examples listed above for the GS-07 grade level, Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-07. This experience may have been gained either in the Federal or Private sectors, demonstrating thorough knowledge of organizational regulations, policies, and procedures to supply management support and advice to ensure the effectiveness and efficiency of district management responsibilities. Examples of specialized experience include:
Independently analyzing problems to identify factors, gathering and presenting data for program or staff officials. Researching rules and regulations . Performing a variety of administrative functions relating to processing staffing processing/ staffing/ recruitment/ personnel, performance management, labor relations, and other duties that are primarily related to human resources management. Performing a variety of duties and functions of Worker's Compensation programs. Dealing with confidential situations and information, including high level management information and labor-management relations. Preparing reports and maintaining records .
Estimated Salary: $20 to $28 per hour based on qualifications.
Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-05. This experience may have been gained either in the Federal or Private sectors, demonstrating knowledge of organizational regulations, policies, and procedures to supply management support and advice to ensure the effectiveness and efficiency of district management responsibilities. Examples of specialized experience include:
Researching rules and regulations. Performing a variety of administrative functions relating to processing staffing processing/ staffing/ recruitment/ personnel, performance management, and other duties that are primarily related to human resources management. Assisting managers and other staff with a variety of duties and functions of Worker's Compensation programs. Dealing with confidential situations and information. Preparing reports and maintaining records. GS-09:
In addition to the examples listed above for the GS-07 grade level, Applicants must have at least 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-07. This experience may have been gained either in the Federal or Private sectors, demonstrating thorough knowledge of organizational regulations, policies, and procedures to supply management support and advice to ensure the effectiveness and efficiency of district management responsibilities. Examples of specialized experience include:
Independently analyzing problems to identify factors, gathering and presenting data for program or staff officials. Researching rules and regulations . Performing a variety of administrative functions relating to processing staffing processing/ staffing/ recruitment/ personnel, performance management, labor relations, and other duties that are primarily related to human resources management. Performing a variety of duties and functions of Worker's Compensation programs. Dealing with confidential situations and information, including high level management information and labor-management relations. Preparing reports and maintaining records .
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$42,053 to $66,868 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
